Conducting Successful Meetings
Conducting Successful Meetings - Course Outline
Conducting successful meetings is a vital skill in today's business environment. Successful meetings provide an essential forum for planning, debate, information, briefing and decision-making. However, too many meetings are poorly prepared and managed, leading to the loss of valuable time and failure in satisfying their objectives. This conducting successful meetings training course is designed to give participants guidelines on the necessary preparation and structure of meetings to ensure successful outcomes. It is also designed to enable participants to learn and practice the effective skills of chairing and participating in shorter and more productive meetings.
Course Objectives
Learn how to prepare for a meeting so that participants are clear about their role and what is to be achieved.
Acquire a range of interpersonal skills to keep control of the meeting and disarm disruptive participants.
Ensure that each agenda item is introduced and dealt with effectively.
Structure discussions to build group consensus and gain a clear decision on each specific agenda item.
Identify what can go wrong in meetings and know what action to take to ensure participants keep focused on the task.
Encourage appropriate participation and eliminate time wasting.
Course Designed For
All professional staff required to run and/or participate in meetings. This workshop will be especially useful for those who want to ensure full participation and commitment from everyone present whilst reducing the length of the meeting.
Course Content
Roles and Responsibilities
How to become an effective meeting leader
Which type of meeting suits your needs?
Your key responsibilities as a participant
Clarity in Meeting Preparation
Creating meeting objectives that are clear and specific
Setting an agenda
Structuring the agenda - where to place the least and most important items
How to lobby for support
Collecting appropriate data from interested parties
Briefing minute takers and guest speakers
Lead an Effective Meeting
Personal qualities of meeting leaders
Creating an atmosphere where all participants will be able to contribute
Keep focused on the agenda and prevent the introduction of irrelevant issues
Controlling time wasting and disruptive influences
Forging an environment for open discussion
Formulating agreement from a variety of views
Guidelines for running short meetings
Communicate with Authority
Learning the fundamentals of non-verbal communication
Deal with Disruptive Influences
Ensuring all participants have a say
How to make interventions that will curtail irrelevant discussions
Employing techniques to keep control
Action Points and Endings
Tips for making clear decisions
The two prime times for summarising key points
Gaining commitment through the delegation of action points
How to prevent the meeting from drifting on
Learning to end with a focus on the future
Personal Development
Creating a personal action plan to enhance your future development
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